Executive Assistant for VP

  • Location: Basking Ridge, New Jersey
  • Type: Contract
  • Job #76987

Our client is a worldwide telecommunications company that offers voice, data and video services and solutions on its award-winning networks and platforms, delivering on customers’ demand for mobility, reliable network connectivity, security, and control.
 
We are looking for an Executive Assistant who will ensure that all is running efficiently for the executives in your group.
 
Location: Basking Ridge, NJ 07920 – hybrid
Position: Executive Assistant
Pay: $20-28/hr. on W2 depending on years of experience
Duration: 6 months or longer
Note: Hybrid in office 3 days per week as needed based on VP's in office schedule.

Position Summary:
You’ll be answering calls, greeting guests, planning travel, scheduling appointments, handling travel expenses, and essentially looking after the day-to-day operations in the office. Your role is essential to building an environment where everyone can do their best work.  The client’s Vice President, Corporate Systems Group, Enterprise Experience is seeking an organized, analytical, and driven Executive Assistant to support both the day-to-day calendar, travel, and logistical needs of their office and to contribute to their successful operation of the Enterprise Experience team.
 
Responsibilities:

  • Directly support the client’s VP, Enterprise Experience in day-to-day execution, but with long term considerations in mind.
  • Manage the executive calendar with an eye for seeing around corners and anticipating issues, while maintaining sensitivity and confidentiality across all areas of work.
  • Partner with the VP on time management and a structured, but flexible calendar.
  • Coordinate meetings and prepare agendas with direction from both the VP and their directors, while contributing opportunities for efficiency and effectiveness.
  • Manage contacts across partners and act as an additional point of contact for VP’s office.
  • Proactively bring together the appropriate people and resources to support the VP in both foreseen and unforeseen capacities.
  • Manage travel arrangements and coordinate planning across various internal functions.
  • Process and maintain expense reports.
  • Assist overall Enterprise Experience team on project administration as needed.
  • Understand organizational policies and procedures as necessary to ensure appropriate protocols are followed
  • Screen and prioritize communications, both external and internal.
  • Scheduling and arrange meetings and appointments.
  • Find new ways to increase office efficiency and innovative ways to support the team.
  • Answer calls and greet visitors.
  • Assist location leaders in the Basking Ridge Hub with events to encourage employee engagement.
  • Work with facilities and global real estate to resolve any issues with meeting room logistics including audio/video support for team meetings and town halls. 

Must Have Skills:

  • Bachelor's degree or one or more years of work experience.
  • Administrative experience supporting senior-level executives.

Even better if you have any or more of the following:

  • Excellent verbal and written communication 
  • Experience with Google products.
  • Demonstrated ability to stay organized, meet deadlines and work independently.
  • Experience and demonstrated ability to effectively collaborate with cross-functional teams and external parties.
  • Experience handling highly confidential information appropriately.

About APR:
Since 1980 APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide.
 
This particular client may require all new hires show proof of vaccination. However, accommodations may be made for those with disabilities or religious reasons who cannot obtain a vaccine.
 
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
 
Don't miss out on this amazing opportunity! If you feel your experience is the match for this position please apply today and join our team. We look forward to working with you!
 
 

#SLA

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About APR Consulting
APR Consulting, Inc., is one of the most trusted talent acquisition and workforce solutions providers in the United States. Known for exceptional responsiveness, agile strategies, and consistently high-level talent, the firm has become a go-to for organizations and managed services providers navigating complex change and urgent challenges. Since its founding in 1980, APR has transformed from a California IT-focused staffing firm to a full-service solutions provider filling a wide range of positions and serving over eight industries — including aerospace and defense, healthcare, IT, telecom, hospitality/gaming, sports/entertainment, government, and utilities –– in all 50 states, with a loyal roster of more than 850 specialized professionals.