• Location: West Hollywood, CA
• Type: Contract
• Job #83506

APR Consulting, Inc. has been engaged to identify an Administrative Assistant 
 
Location: West Hollywood, CA 90048
Position: Administrative Assistant 
Pay Rate: $24.57
Duration: 15 weeks
Shift/Schedule: Day 5×8-Hour (08:00 – 16:30)

ROLE IS TEMP AND ONSITE

The Temporary Executive Assistant will provide high-level administrative and operational support to Co-Chairs and Vice Chairs of the Department of Anesthesiology, ensuring seamless coordination of daily activities. This role requires exceptional professionalism, discretion, and the ability to manage highly sensitive matters with integrity. The ideal candidate must be proactive, detail-oriented, and capable of working independently in a fast-paced environment while anticipating the needs of executive leadership.

Key Responsibilities:

Administrative Support
• Manage complex calendars, schedule meetings, and coordinate travel arrangements, ensuring optimal time management for the executives.
• Screen and prioritize emails, calls, and correspondence, responding when appropriate on behalf of the executives.
• Prepare, proofread, and edit confidential reports, presentations, and communications.
• Handle document management, including filing, retrieval, and organization of critical materials.

Meeting & Event Coordination
• Plan and coordinate high-level meetings, ensuring agendas, materials, and logistics are prepared in advance.
• Attend and take detailed minutes in meetings, tracking action items and following up on deadlines.
• Liaise with internal departments and external stakeholders to facilitate communication and collaboration.

Confidentiality & Discretion
• Manage and safeguard highly sensitive information, exercising sound judgment in all interactions.
• Act as a trusted point of contact between the executives and key stakeholders, maintaining professionalism at all times.
• Ensure compliance with company policies, legal standards, and best practices for handling confidential data.

Project Management & Support
• Assist with special projects, strategic initiatives, and high-priority assignments as directed.
• Conduct research and prepare briefing materials for the executives on key topics.
• Maintain an organized workflow by identifying process improvements and ensuring efficiency in administrative tasks.

Qualifications & Skills
• Experience: Minimum of 4-5 years of executive assistant or high-level administrative experience, preferably supporting C-suite executives.
• Discretion & Trustworthiness: Demonstrated ability to handle confidential and sensitive matters with absolute integrity.
• Independence & Initiative: Ability to work autonomously, anticipate needs, and proactively solve problems.
• Communication: Strong verbal and written communication skills, with the ability to interact professionally at all levels.
• Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant business software.
• Organization & Attention to Detail: Exceptional ability to multitask, prioritize tasks, and maintain meticulous records.
• Interpersonal Skills: Professional demeanor with excellent relationship-building abilities.

Please note, position will require daily rounding/walking throughout campus to visit departments and meet with faculty and physicians.

Our client is the one of the largest Healthcare Staffing Provider in the United States, to be assigned at one of their affiliated hospitals/healthcare facilities.
 
 
This particular client is requiring that all new hires show proof of vaccination. However, accommodations may be made for those with disabilities or religious reasons who cannot obtain a vaccine.
 
Since 1980 APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide.
 
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
Don't miss out on this amazing opportunity! If you feel your experience is a match for this position please apply today and join our team. We look forward to working with you!