Executive Assistant
APR Consulting, Inc. has been engaged to identify an Executive Assistant
Location: Saint Louis, MO 63141
Position: Executive Assistant
Pay Rate: $28.45/hr
Duration: 12 weeks
Expected Shift: 40 hrs/week
8am to 5pm
*This role could convert to perm
MISC DETAILS:
M-F, 8 hours
MUST BE: Proficient in Microsoft Office suite, Microsoft Outlook calendar, experience with providing executive level clerical support. This role is a high level Executive Assistant supporting the VP.
**Prior Executive Assistant experience from a healthcare environment is HIGHLY Preferred
JOB REQUIREMENTS:
At least 3+ years of experience supporting VP level and above preferably from a healthcare environment. Healthcare environments will get preference.
JOB DUTIES:
• Keep calendar up to date, removing and adding items accordingly.
• Provide documents that are needed for meetings.
• Work with other admins to set up meetings.
• Making phone calls as requested by director.
• Gathering information as needed by director.
• Scheduling 1:1 meeting with direct reports
• Making sure director is on time to meetings; If they need a reminder if their meetings are back-to-back.
• Keep director aware of changes as they occur.
• IS for Director
o Ordering new laptops, printers, cell phone, iPad as needed
o Maintaining supplies for printers for directors and ourselves
o Call IS with problems that occur for director and us.
o Or
• Organizing paperwork and filing
dering software as needed or upgrades.
• Creating memberships/ or reinstating memberships to organizations (ex: AAACN)
• Keep mileage for the director to input mileage reimbursement as needed.
• Corporate reports on compliance – pulling our data and dispersing accordingly (i.e., competencies, flu shot)
• Helping new managers with parking
• Arranging new employee internal orientation
• Computer assignment
• Office Phones changed over to them; appropriate notifications set up.
• Ordering or assigning new cell phones
• Process reimbursements for costs out of pocket
• Travel – Conferences, when needed.
• Make reservations for employees traveling.
• Book air and or hotels for travelers
• Mail cards and interoffice items
This particular client is requiring that all new hires show proof of vaccination. However, accommodations may be made for those with disabilities or religious reasons who cannot obtain a vaccine.
Since 1980 APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Don't miss out on this amazing opportunity! If you feel your experience is a match for this position please apply today and join our team. We look forward to working with you!
APR Consulting, Inc., is one of the most trusted talent acquisition and workforce solutions providers in the United States. Known for exceptional responsiveness, agile strategies, and consistently high-level talent, the firm has become a go-to for organizations and managed services providers navigating complex change and urgent challenges. Since its founding in 1980, APR has transformed from a California IT-focused staffing firm to a full-service solutions provider filling a wide range of positions and serving over eight industries — including aerospace and defense, healthcare, IT, telecom, hospitality/gaming, sports/entertainment, government, and utilities –– in all 50 states, with a loyal roster of more than 850 specialized professionals.