• Location: Basking Ridge, New Jersey
• Type: Contract
• Job #85342

Our client is a worldwide telecommunications company that offers voice, data and video services and solutions on its award-winning networks and platforms, delivering on customers’ demand for mobility, reliable network connectivity, security, and control.

We are looking for a Senior Executive Assistant to directly support the client’s VP in day-to-day execution, but with long term considerations in mind.

Location: Basking Ridge, NJ 07920 – Hybrid
Position: Senior Executive Assistant
Pay: $53.57/hr. on W2
Duration: 6 months or longer
Hybrid: 3 days in office, 2 days home/week

JOB DUTIES:
This role goes beyond general administrative support, requiring a proactive individual capable of managing complex projects and acting as a liaison. This position will provide high-level support to senior executives, managing intricate calendars and complex travel and event arrangements with a high level of follow-through. They will ensure leaders are prepared for meetings by gathering all necessary materials in advance. This role involves coordinating across global teams and partner organizations to ensure communications are planned and actioned quickly. They will also assist with team recognition programs, manage shared drives and channels, and perform ad hoc duties as assigned. This position is for someone who is motivated by supporting a fast-paced environment and is happy to do what it takes to support the team.

Responsibilities

• Directly support the client’s VP in day-to-day execution, but with long term considerations in mind.
• Manage the executive calendar with an eye for seeing around corners and anticipating issues, while maintaining sensitivity and confidentiality across all areas of work.
• Partner with the VP on time management and a structured, but flexible calendar.
• Manage contacts across partners and act as an additional point of contact for the VP’s office.
• Manage travel arrangements and coordinate planning across various internal functions.
• Process and maintain expense reports.
• Understand organizational policies and procedures as necessary to ensure appropriate protocols are followed
• Screen and prioritize communications, both external and internal.
• Schedule and arrange meetings and appointments.
• Answer calls and greet visitors.
• Work with facilities and global real estate to resolve any issues with meeting room logistics including audio/video support for team meetings and town halls.
• Coordinate meetings and prepare agendas with direction from both the VP and their directors, while contributing opportunities for efficiency and effectiveness.
• Proactively bring together the appropriate people and resources to support the VP in both foreseen and unforeseen capacities.
• Assist supporting leadership team on project administration as needed.
• Find new ways to increase office efficiency and innovative ways to support the team.
• Assist location leaders in the Basking Ridge Hub with events to encourage employee engagement.

MUST HAVE SKILLS:

• Administrative Experience: Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-suite executives.
• Software Proficiency: Advanced proficiency in Google Suite (Gmail, Calendar, Docs) and Microsoft Office suites, with knowledge of collaboration tools like Slack.
• Project Coordination: Exceptional organizational, multitasking, and problem-solving skills, with the ability to manage projects and budgets.
• Communication Skills: Superior written, verbal, and listening skills.
• Initiative: Demonstrated ability to work independently, exercise sound judgment, and take initiative.
• Confidentiality: Ability to manage sensitive and confidential information.

DESIRED SKILLS:

• Ability to prioritize competing priorities and/or deadlines; coordinating work across different time zones with strong time management skills.
• Experience with complex global team coordination.
• A passion for turning ambiguity into order.

EDUCATION/CERTIFICATIONS:

• Desired: Bachelor’s degree.

LOGISTICS:

• Work Location: Hybrid role with a defined work location that includes work from the Basking Ridge office (3 days) and home (2 days) every week.
• Shift/Flexibility: Occasional overtime may be required.

This particular client may require all new hires show proof of vaccination. However, accommodations may be made for those with disabilities or religious reasons who cannot obtain a vaccine.
 
About APR:
Since 1980 APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide.
 
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
 
Don’t miss out on this amazing opportunity! If you feel your experience is the match for this position please apply today and join our team. We look forward to working with you!

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