Medical Staffing Coordinator
APR Consulting, Inc. has been engaged to identify a Staffing Coordinator
Location: Charleston, SC 29425
Position: Staffing Coordinator
Pay Rate: $26.50/hr
Duration: 13 weeks
Expected Shift: 40 hrs/week
-5x8s (8:30 AM – 5:00 PM) or 3×12 hr (7:00am–7:30pm; 7:30pm–7:00am)
*POTENTIAL OPTION TO CONVERT TO PERM – SEE FTE PAY RANGE BELOW*
JOB TITLE: Staffing Coordinator
POSITION TYPE: In Person
RTO: Must be included at time of submission; approval based on facility needs
SHIFT:
-5x8s (8:30 AM – 5:00 PM) or 3×12 hr (7:00–19:30; 19:30–7:00)
-No weekends
-No on-call
-Overtime is not required but may be picked up if available (dependent on staffing needs)
FLOATING:
-Required to sister facilities
FACILITY TYPE:
-Outpatient Clinic
-Inpatient Resource Management Center
DRESS CODE / SCRUB COLOR:
-Any scrubs or business casual
CHARTING SYSTEM
-Epic (not used for charting, only to verify patient orders)
-SmartSquare scheduling system used
REQUIRED QUALIFICATIONS
-2+ years experience in healthcare operations, staffing coordination, or hospital-based roles
-Strong organizational, multitasking, and problem-solving skills
-Excellent communication and interpersonal skills
-Ability to make real-time decisions in a fast-paced environment
-Proficiency with scheduling systems and basic computer applications
PREFERRED QUALIFICATIONS
-RN or clinical background
-Experience in staffing/resource allocation, bed management, or centralized staffing office
-Familiarity with hospital workflows and inpatient operations
-Experience with Smart Square or similar workforce management systems
WORK ENVIRONMENT & EXPECTATIONS
-24/7 department requiring flexibility (days, nights, weekends)
-High-volume, fast-paced setting requiring adaptability
-Collaboration across interdisciplinary teams and hospital units
-Key role supporting patient safety, throughput, and operations
POSITION OVERVIEW
The Resource Management Center (RMC) Staffing Coordinator is a centralized, non-clinical role responsible for real-time coordination and allocation of hospital staffing resources to ensure safe and effective patient care across inpatient units.
This role is critical in maintaining appropriate staffing ratios through continuous assessment of unit needs and available resources.
A clinical background (RN preferred) is beneficial but not required. Candidates must demonstrate strong critical thinking, communication, and decision-making skills in a fast-paced healthcare environment.
KEY RESPONSIBILITIES
-Coordinate and allocate nursing and ancillary staff across multiple inpatient units
-Conduct staffing evaluations at minimum every 4 hours, adjusting assignments based on census changes, acuity, and unit needs
-Collaborate closely with Hospital Supervisors and unit Charge Nurses to assess real-time staffing needs and operational demands
-Attend and actively participate in staffing huddles throughout the shift, where units report:
–Current census
–Available staff/resources
–Anticipated needs for the oncoming shift
-Develop and communicate staffing plans for upcoming shifts:
–Day shift confirms night shift staffing
–Night shift confirms day shift staffing
-Identify and allocate incoming resources, including nursing and ancillary care team members, based on priority and patient safety needs
-Manage incoming calls from care team members, including call-outs and schedule changes
-Respond to unit updates such as admissions, discharges, and new patient safety needs (e.g., sitter/1:1 observation requirements)
-Utilize the scheduling platform, Smart Square, to track staffing, assignments, and workforce availability
-Maintain clear, concise communication across all levels of hospital operations to ensure transparency and efficiency
Our client is the one of the largest Healthcare Staffing Provider in the United States, to be assigned at one of their affiliated hospitals/healthcare facilities.
This particular client is requiring that all new hires show proof of vaccination. However, accommodations may be made for those with disabilities or religious reasons who cannot obtain a vaccine.
Since 1980 APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Don't miss out on this amazing opportunity! If you feel your experience is a match for this position please apply today and join our team. We look forward to working with you!
APR Consulting, Inc., is one of the most trusted talent acquisition and workforce solutions providers in the United States. Known for exceptional responsiveness, agile strategies, and consistently high-level talent, the firm has become a go-to for organizations and managed services providers navigating complex change and urgent challenges. Since its founding in 1980, APR has transformed from a California IT-focused staffing firm to a full-service solutions provider filling a wide range of positions and serving over eight industries — including aerospace and defense, healthcare, IT, telecom, hospitality/gaming, sports/entertainment, government, and utilities –– in all 50 states, with a loyal roster of more than 850 specialized professionals.