Administrative Assistant
APR Consulting, Inc. has been engaged to identify an Administrative Assistant
Location: West Hollywood, CA 90048
Position: Administrative Assistant
Pay Rate: $27/hr
Duration: 13 weeks
Expected Shift: 40 hrs/week
8am to 5pm
ROLE IS ONSITE AND TEMP
Required: HS Diploma and/or GED.
Years of Experience (minimum)
• (2) years of office and administrative experience
Skills Required:
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent communication skills and comfort working with leaders and cross-functional teams.
• Proficiency with Microsoft Office/Teams, scheduling tools, and document management systems.
• A proactive, solutions-oriented mindset and commitment to operational excellence.
Position Responsibilities/Expectations:
Administrative & Operational Support
• Manage executive calendars, schedule and reschedule meetings, resolve conflicts, and prioritize daily activities.
• Coordinate meetings (Zoom/Teams), prepare agendas, distribute materials, and ensure technology readiness.
• Triage and route emails, track action items, and support leadership inbox management.
• Provide travel coordination, including last-minute bookings, itinerary changes, and expense support.
• Support ad hoc administrative requests, document formatting, and operational continuity.
Recurring Weekly, Bi-Weekly & Monthly Tasks
• Prepare leadership meeting packets, agendas, minutes, and follow-up actions.
• Track action items, administrative requests, and pending deliverables.
• Submit and monitor expense reports and approval workflows.
• Support payroll/timekeeping validation.
• Maintain compliance checklists, certifications, and required documentation.
HR, Onboarding & Employee File Management
• Coordinate new hire onboarding: system access, checklists, welcome materials, and orientation scheduling.
• Maintain employee files, including contracts, performance documentation, training records, and access logs.
• Conduct compliance file reviews, audits, and archiving to ensure audit readiness.
• Support interview coordination: requisition tracking, panel scheduling, candidate communication, and feedback collection.
Quarterly & Annual Responsibilities
• Support workspace and facilities coordination, seating plans, and equipment needs.
• Assist with vendor coordination, service reviews, and relationship management.
• Conduct HR documentation audits and track policy acknowledgments and training completion.
• Support annual performance review processes, benefits enrollment coordination, and year-end reporting.
• Participate in administrative process improvements, SOP updates, and automation initiatives.
• Assist with compliance audit preparation and full employee file reviews.
• Documentation, Systems & Transition Controls
• Maintain organized administrative systems, trackers, and audited already documentation repositories.
• Ensure recurring tasks have clear owners, frequencies, and due dates.
• Store credentials in approved secure systems.
• Support knowledge transfer and transition processes for administrative roles.
Department Details:
The Administrative Assistant will support our Supply Chain Department led by three directors and a team of professionals, a critical operational function within our healthcare organization.
Our client is the one of the largest Healthcare Staffing Provider in the United States, to be assigned at one of their affiliated hospitals/healthcare facilities.
This particular client is requiring that all new hires show proof of vaccination. However, accommodations may be made for those with disabilities or religious reasons who cannot obtain a vaccine.
Since 1980 APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Don't miss out on this amazing opportunity! If you feel your experience is a match for this position please apply today and join our team. We look forward to working with you!
APR Consulting, Inc., is one of the most trusted talent acquisition and workforce solutions providers in the United States. Known for exceptional responsiveness, agile strategies, and consistently high-level talent, the firm has become a go-to for organizations and managed services providers navigating complex change and urgent challenges. Since its founding in 1980, APR has transformed from a California IT-focused staffing firm to a full-service solutions provider filling a wide range of positions and serving over eight industries — including aerospace and defense, healthcare, IT, telecom, hospitality/gaming, sports/entertainment, government, and utilities –– in all 50 states, with a loyal roster of more than 850 specialized professionals.